> For the complete documentation index, see [llms.txt](https://rute.gitbook.io/carrier/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://rute.gitbook.io/carrier/applicant.md). # Applicant Drivers created as applicants follow a pre-onboarding flow. These drivers appear in the Applicant list and must be invited by email if the Invite toggle is enabled. Agreements must be accepted during creation. Once invited, their modal becomes locked for editing. **Image Placeholder:**\ `![DriverApplicantModal](../assets/driver-applicant-modal.png)`\ \&#xNAN;*Figure: Add and Edit Applicant modal with invite, agreements, and locked fields after invite.* #### Add Applicant Modal

Field	Required	Behavior
First/Last Name	✅	Basic identity of the applicant
Phone Number	✅	Primary contact number
Email	Conditional	Required only if Invite toggle is active
Owner Type	✅	Defines if the applicant is Sole Prop or Company
Payroll Type	✅	Always set to Commission (auto-selected and locked based on Owner Type)
Invite Toggle	Optional	Triggers system to send invitation email
Agreement Checkboxes	✅	All agreements must be checked before saving

#### Edit Applicant Modal

Section	Behavior
Invite Status	Shown with timestamp and cooldown if recently sent
Resend Invitation	Button shown if invite sent; disabled if under 24-hour cooldown
Email	Read-only once invite is sent
Owner Type & Agreements	Read-only once invite is sent
Deactivate	Button available at all times

#### Invite Logic * Invitations are only sent if the Invite toggle is active and a valid email is entered. * Once invited, user status becomes "Invited" and appears in the Applicant list. * Resending invitation is allowed after 24 hours and resets the status timestamp. * Invitations expire after 7 days if not accepted. #### Status Flow * Created with Invite → **Invited** * No Invite → Remains as **Applicant** * After Activation → Moves to **Active** list * Manual Deactivation → Moves to **Inactive**