# Additional Info

### Navigation Overview

This section covers additional configuration options beyond the core company identity:

* **Department Contact**\
  Assign phone, extension, and email contacts for each department (e.g., Dispatch, Safety, Accounting).
* **Load Format & Customer Billing**\
  Configure invoice numbering rules, load defaults, and billing terms by load and customer.
* **Expiration Settings**\
  Set default expiration intervals for MVRs, truck and trailer inspections.

***

### Field Breakdown

#### Department Contact

<table><thead><tr><th width="200">Field</th><th width="90" align="center">Required</th><th>Description</th></tr></thead><tbody><tr><td>Department</td><td align="center">✅</td><td>Must select from predefined list</td></tr><tr><td>Phone</td><td align="center">✅</td><td>Required phone number (format validated)</td></tr><tr><td>Ext.</td><td align="center">Optional</td><td>Internal extension</td></tr><tr><td>Email</td><td align="center">✅</td><td>Contact email for the selected department</td></tr></tbody></table>

***

#### Load Format & Customer Billing

<table><thead><tr><th width="200">Field</th><th width="90" align="center">Required</th><th>Description</th></tr></thead><tbody><tr><td>Prefix</td><td align="center">Optional</td><td>Load prefix, e.g., "INV", "W01"</td></tr><tr><td>Queued No.</td><td align="center">✅</td><td>Required, must be unique across all loads</td></tr><tr><td>Suffix</td><td align="center">Optional</td><td>Appended after number, e.g., "-A"</td></tr><tr><td>Pref. Load Type</td><td align="center">Optional</td><td>Set default: FTL or LTL</td></tr><tr><td>Auto Invoicing</td><td align="center">Toggle</td><td>Enables invoice generation automatically per load status</td></tr><tr><td>HazMat</td><td align="center">Optional</td><td>Checkbox for hazmat-enabled loads</td></tr><tr><td>Bank Name</td><td align="center">✅</td><td>Default for customer billing</td></tr><tr><td>Routing</td><td align="center">✅</td><td>Default routing number for payment</td></tr><tr><td>Def. Pay Term</td><td align="center">Optional</td><td>Default term for broker billing, e.g., 30, 60, 90 days</td></tr><tr><td>Customer Credit</td><td align="center">Optional</td><td>Credit limit display, not enforced system-wide</td></tr></tbody></table>

***

#### Expiration

Define default expiration cycles for compliance-related checks.

<table><thead><tr><th width="200">Field</th><th width="90" align="center">Required</th><th>Description</th></tr></thead><tbody><tr><td>MVR Term</td><td align="center">✅</td><td>Motor Vehicle Record, in months</td></tr><tr><td>Truck Inspection</td><td align="center">✅</td><td>Annual or monthly interval</td></tr><tr><td>Trailer Inspection</td><td align="center">✅</td><td>Matches truck but tracked separately</td></tr></tbody></table>

***

<figure><img src="/files/uHmMVrg8jVSMLTkpmsKg" alt=""><figcaption><p><em>Figure: Filled Additional Info tab with verified accounts, load prefix, and expiration settings.</em></p></figcaption></figure>


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